Registration, Booking Meetings & 1:1 Video Calls | Quick Info

Search for partners before and during the WOF Summit 2023. A virtual matchmaking event is a quick and easy way to meet cooperation partners in simple yet efficient e-meetings. 15-20 minutes run fast but they are enough to build first connections before one meeting ends and the next one starts.

1:1 Meetings – Key Facts

• Meetings can be requested before and during the WOF Summit - until Thursday 23rd March 2023
• Meeting requests must be accepted before they can be scheduled
• Meetings are managed online via 1:1 Video Calls

1:1 Video Calls | Technical Preparations

• Use a desktop computer or laptop where both Webcam and Microphone are installed
• Double check if you have selected a proper time zone (see Menu: Edit my Profile)
• Use Mozilla Firefox, Google Chrome, or Opera browser preferably
• Internet Edge Browser only works for Version IDs 80+ (Chromium edition)
• To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call in your browser. You should see yourself!
• 1:1 Video call meetings CANNOT be managed via the b2match Mobile App

Virtual matchmaking events - How do they work?

• Register via the "Register" button and complete all steps
• Add your contact info and organization details as detailed as possible
• If you are an Exhibitor, fill in the booth number so that you can organize meetings at your booth. In case you do not know it, put 0 and contact us via help@wofexpo.com. 
• Compose your personal event schedule by adding presentations and 1:1 meetings of your choice
• Those interested in 1:1 meetings MUST select at least one networking session

Take advantage of the opportunity and introduce your company by creating a cohesive profile. The more details provided, the more you will benefit from the conference matchmaking tool. Your co-operation profile is your online business card that will be visible to others even after the event.

• The stronger company profile, the higher is your visibility to others on this booking platform.
• High-quality profiles are visited 50 to 100 times before, during, and even after the event.
• Your profile should describe who you are and what you can offer to potential buyers and partners.
• Specify the type of partner you are looking for.
• The profile is your portfolio and the better is it, the more likely you will be accepted by buyers and other attendees for meetings.

The booking of meetings opens a few weeks before the event or after a certain number of participants have registered. You will be notified by an e-mail alert once the booking has opened.

• Browse the list of attendees or check the marketplace profiles
• Use the optional filters to easily find the ones aligned with your goals
• Send meeting requests to those companies/persons you want to meet
• Add a short reason why you are interested in a meeting will increase the acceptance
• Meeting requests must be confirmed by the recipients to be scheduled
• The time of a meeting is scheduled by the person accepting the meeting request considering the mutual availability

Check every incoming meeting request and accept or refuse if not appropriate. It is a matter of politeness to let the requester know if you are interested in a meeting or not.

SOME PARTICIPANTS CAN’T BE BOOKED. WHY?

Participants available for meeting requests are indicated by a green button “Available”, otherwise:

• You may not have registered for 1:1 meetings; please make yourself available for the 1:1 session via Agenda 
• Booking rules applied by the event organizer may not allow you to book specific groups e.g. meetings can’t be set up between a “Seller” and a “Seller”.

SHORT BEFORE THE EVENT

• You can view the date/time of your meetings via the “Meetings” menu at any time
• Check all your pending meeting requests and accept or decline them 
• Download the "b2match" Mobile App (iOS/Android) to
  * get access to your meeting schedule on your mobile phone
  * be informed about last-minute changes (bookings, cancellations)
  * manage additional meetings during the event (send/receive/confirm requests)

DURING THE EVENT

• Check again the latest version of your meeting schedule through the platform. Due to last minute changes, it might have changed slightly.
• RESPECT the other participants' time and show up to all your meetings.
• If an unforeseen circumstance arises and you cannot attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.

BEFORE THE EVENT - TECHNICAL PREPARATIONS

• Use a desktop computer or laptop where both Webcam and Microphone is installed
  * Check your audio quality
  * Use a good webcam to improve the image quality
• Video call meetings CANNOT be managed via the b2match Mobile App
• Check your time-zone
  Log-in and select "Edit my profile" to check your current time zone selection. If this is not the time zone you are located during the meetings please change accordingly.
• Use Mozilla Firefox, Google Chrome or Opera browser preferably
• Internet Edge Browser only works for Version IDs 80+ (Chromium edition)
• To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call feature of your browser. You should be able to see yourself!

DURING THE EVENT

• Access the web platform and be online at least 5-10 minutes before your meetings start.
• RESPECT the other participants' time and show up to all your meetings.
• Close your Video Call meeting timely.
  Please leave the call in time as you or your meeting partner can have a subsequent meeting right after. A watch indicates the remaining meeting time.
• If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.